Deputy Fiscal Officer 

The London Public Library is seeking a part-time (10-20 hours per week) Deputy Fiscal Officer to assist with financial operations.  This position requires working weekends and evenings to meet workload demands.

Essential Job Functions

• Assists Fiscal Officer to ensure compliance with regulations of the State of Ohio
  and State Auditor’s Office, and library policies.
• Must have knowledge and possess skills to complete all functions of the Fiscal Office in the absence of the Fiscal Officer.
• Attends all regular meetings of the Board of Trustees and other meetings as required.
• Writes board meeting minutes when requested and maintains the minute book.
• Prepares a monthly financial report for presentation at board meetings.
• Prepares special correspondence that is outside the purview of the board secretary.
• Keeps the financial records of Library funds in accordance with Chapter 117-4 of the Ohio Administrative Code, which lists the requirements of the Auditor of the State of Ohio.
• Reviews all Library funds in approved depositories. Deposits all funds not taken at the Circulation Desk.
• Processes all payroll, fringe benefit and retirement system payments in compliance with the Ohio Revised Code and applicable federal, state and local regulations.
• Maintains a permanent file of payroll, fringe benefit and retirement system records as mandated by law and good business practice.
• Knows the library statutory requirements and powers as authorized in the Ohio Revised Code, the opinions of the Ohio Attorney General and other federal, state and local laws and regulations.
• Prepares and files fiscal and payroll reports to federal, state and local authorities in a timely manner.
• Works with the Director and Fiscal Officer in the preparation of the annual appropriations resolution and the proposed budget.
• Works with the Director and Fiscal Officer as a member of the administrative team to provide information on the present and projected financial condition of the Library.
• Implements accounting system changes.
• Organizes and maintains file system and files correspondence and other records.
• Creates and maintains employee and other confidential files.
• Coordinates and arranges meetings, prepares agendas, and reserves and prepares facilities.
• Conducts research, and compiles and types statistical reports.
• Performs additional duties as assigned by the Director, Fiscal Officer and the Board of Trustees.

 

Qualifications

 Education and/or Experience

University degree in accounting, finance, or related field, 2 -3 years of experience in finance and accounting, or equivalent experience. QuickBooks and Governmental accounting experience highly desired. Must meet and maintain bonding requirements.

Language Skills

Ability to read, analyze, and interpret most complex documents.  Ability to respond effectively to the most sensitive inquiries or complaints in order to maintain confidentiality and provide the customer with the information he/she needs and the feeling that he/she has had an opportunity to express their concerns.  Ability to write press releases, speeches and articles using original or innovative techniques or styles.

 Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference.   Ability to apply concepts of basic algebra and geometry to determine project cost and controls.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

 Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

To perform this job successfully, an individual should have knowledge of a variety of software including Microsoft Office and QuickBooks

 Certificates, Licenses, Registrations

State Motor Vehicle Operator’s License or demonstrable ability to gain access to worksite.

Physical Demands The following physical demands are typically exhibited by position incumbents performing this job’s essential duties and responsibilities.  These physical demands are not, and should not be construed to be job qualification standards, but are illustrated to help the Library, employee and/or applicant identify where reasonable accommodations may need to be considered.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms in order to rapidly create press releases, newsletters, grant proposals and posters and display materials. The employee is occasionally required to stand; walk; sit; climb or balance and stoop, kneel, crouch, or crawl to put together tent, tables, displays and arrange seats for audiences and equipment for performers. The employee must occasionally lift and/or move up to 50 pounds such as computer hardware, cartons of printer paper or items from printer.

 Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

To Apply